Jelle B.V. is the controller for the processing operations in this statement.
Address: Oostplein 428, 3061 CH Rotterdam
Phone: 088 700 0300
E mail: info@jelle.com
Privacy contact: privacy@jelle.com
KvK: 24155500
To whom does this statement apply
To visitors to our websites, candidates and employees, contacts at customers and suppliers, and other individuals with whom we communicate on a business basis.
What personal data we process
Depending on your relationship with Jelle, we process the following categories of personal data:
- Identification and contact: Name, address, place of residence, e mail, telephone, date of birth, nationality, copy of ID if required by law.
- Portrait and Passport Photo: A portrait or passport photo for the purpose of access passes, internal profiles and candidate presentation to clients.
- Candidate and HR data: CV, education, work experience, availability, references with permission, interview notes, schedule and hours, absence records where allowed.
- Financial and fiscal: Bank account, salary and benefits, data for payroll and tax records, bsn when required by law.
- Communication and marketing: preferences, newsletter subscriptions, responses via website, e mail, phone or social media.
- Technology and usage: Ip address, device and browser information, log data and cookie preferences in accordance with our cookie statement.
- Special data: Only if strictly necessary and permitted, e.g. health information as part of absence counseling or a copy id with passport photo for identification purposes.
We do not use biometric identification such as automatic facial recognition. We do not process an ordinary photograph as biometrics.
Purposes and legal grounds
We process personal data for:
- Recruitment and selection: registration, assessment of suitability, matching and mediation.
Basis: legitimate interest and performance of pre-contractual steps.
- Candidate presentation to clients and hirers: Sharing your profile with potential clients and hirers, including if provided by you your portrait or passport photograph. Sharing a photograph is never mandatory and may be omitted at your request.
Basis: execution of pre-contractual steps at your request and our legitimate interest in mediation. Where a photograph is not necessary, we base it on your consent.
- Talent pool and reuse of application data: If you consent, we will retain your application data to approach you for suitable positions for one year. You can withdraw consent at any time.
Basis: consent.
- Execution of agreements and HR: Employment and assignment agreements, payroll and timekeeping, scheduling and supervision.
Basis: agreement and legal duties.
- Relationship management and service delivery: customer management, supplier management, reporting and quality assurance.
Basis: agreement and legitimate interest.
- Marketing Communications: Newsletters and events when you sign up or agree
Basis: consent.
- Legal obligations: Tax and labor law, payroll returns, retention obligations.
Basis: legal duty.
Sources
We receive data directly from you, through your employer or client as part of the partnership, through references with your permission, and from public sources such as professional profiles when relevant to recruitment.
Use of ai and automation
We use AI systems and automated algorithms to search, match and present candidates to clients. These processes are designed to generate relevant matches and increase efficiency. The final selection or placement is reviewed by a human employee, so no legal consequences or important decisions are made solely automatically. You always have the right to an understandable explanation of the key factors in these systems, you can object to exclusively automated decision-making, and you can request a human reassessment.
In addition, we apply data minimization, limit data to what is necessary for the purpose, periodically evaluate these systems for quality and bias, and maintain human oversight. Where required, we conduct a data protection impact assessment.
Recipients and catogories of processors
We share data only as necessary for the purposes listed above with:
- Service providers: Providers of cloud, hosting, security, productivity and communications, crm and recruitment, payroll and finance, data and process automation and ai support.
- Business relationships: Clients and hirers in the context of recruitment, candidate presentation and execution of assignments. These parties are generally independent data controllers and process data according to their own privacy policies.
- Professional advisors and supervisors: accountants, lawyers, health and safety services and competent authorities when required.
We enter into processor agreements with processors. We do not publish an exhaustive supplier list because it may change. We always secure appropriate protections and agreements.
Transfer outside the honor
When transfer outside the European Economic Area is necessary, we will only do so if there is an adequate level of protection, for example on the basis of an adequacy decision or on the basis of standard contractual clauses, supplemented by a transfer risk analysis and, where necessary, additional measures such as encryption and pseudonymization.
Security
We take appropriate technical and organizational measures such as access management on a need to know basis, authentication, encryption during transport where appropriate, logging and monitoring, back ups and periodic awareness training. We assess new processes for privacy risks and apply privacy by design and by default. This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
Retention periods
We do not retain personal data longer than necessary for the purpose or as long as legal deadlines require. Guidelines:
- Applicants rejected without talent pool approval: Four weeks after completion of procedure.
- Applicants with talent pool consent: Maximum one year after the end of the procedure. We ask for consent upon registration or at the latest upon completion of the procedure, and we remind you to renew in a timely manner. You can withdraw consent at any time, after which we will delete your data.
- Portrait or passport photo in candidate profile: As long as your candidate file is active and, where based on consent, until revoked. Removal will follow at the next update and in any case within thirty days.
- Employees and payroll: Data subject to tax retention obligations we keep for seven years.
- Contract and record keeping with customers and suppliers: As long as necessary for the contract and up to the relevant statute of limitations.
- Marketing data: Until you unsubscribe or up to two years after the last active contact.
- Technical logs: Generally up to 12 months, unless necessary for security or research purposes.
- Copy ID for identification purposes: Only as long as required by law and as briefly as possible.
For handling complaints or legal claims, we may retain limited file information for the duration of the relevant statute of limitations. We limit this to what is strictly necessary.
Social media
If you contact us through our social media channels, we process your username and the content of your message to answer your question, improve our service or for lead generation. The platform itself processes personal data according to its own policies. Preferably do not share privacy-sensitive information in public posts. We only post recognizable images with the consent of the person concerned.
Your rights
You have the right to access, rectify, delete, restrict, data portability and object to processing based on legitimate interest and to use for direct marketing. When we base processing on consent, you can withdraw it. You can send your request to privacy@jelle.com. We respond in principle within one month. For verification, we may ask for appropriate proof of identity, shielding sensitive features.
Complaints
If you have a complaint, please report it to klachten@jelle.com or privacy@jelle.com. You also have the right to file a complaint with the Personal Data Authority via autoriteitpersoonsgegevens.nl.
Changes
We may update this privacy statement. The most current version can be found at jelle.com. In case of material changes, we will inform you appropriately.